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The Best 7 School Management System for Nigeria with free online CBT examination

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The Best 7 School Management System for Nigeria with free online CBT examination in 2024

It can be difficult to select the best school management system (SMS) for your Nigerian school. As an independent IT consultant, school administrator, owner or information seeker, I want you to make the most of your time when looking for the best school management system by reading this post in full. I want to assist you avoid reverting to paper after a costly purchase and help you save your limited resources. You've come to the correct place if you're looking for the best school management system (SMS) available for Nigeria, with features like cost, support, and online computer-based test (CBT) examination capabilities for practice exams and UTME/JAMB in primary, high school and terttiary institutions.

This article post goes into great detail, refining latest information. We mention the the best 7 School Management Software Systems with Computer-Based Testing CBT for Nigeria Schools at the middle of this article; if you just want to read about it, click here to go straight to that portion.


School Management Systems & its significance in Nigerian schools
What is the significance of management information systems in Nigeria education?

School Management Systems (SMS) are a key component of the digital revolution that Nigeria's education sector is experiencing. These software programs provide a strong toolkit that tackles important issues and opens doors for educators, parents, administrators, and students. Automation is replacing physical paper-based tasks like fee collecting and report preparation, giving administrators and teachers more time to concentrate on essential instructional activities.

Envision a single hub where parents, instructors, and students can collaborate to improve the experience, a destination for data, reports, and communication. This is provided by the school management system, guaranteeing that all stakeholders have convenient access to the information they need.

What is a School management system?
What is the meaning of management software in education?

A School Management System (SMS) is a software application that simplifies and automates administrative, management, and operational processes in schools. It is a complete platform that incorporates many capabilities to ensure the seamless operation of schools, ranging from administrative activities to academic management and communication.

Key aspects of a School Management System may vary, but frequently include:

  1. Student Information Management: the process of keeping track of students' personal information, academic history, attendance records, and health information.
  2. Staff Management entails: overseeing teacher and staff information, attendance, payroll, and schedules.
  3. Academic management: includes class planning and scheduling, curriculum management, including assigning and grading assignments, tests, and assessments.
  4. Administrative tasks: include automating operations like admissions, registration, fee administration, and transportation management.
  5. Communication and Collaboration: By using messages, notifications, and announcements, administrators, instructors, students, and parents may communicate more effectively.
  6. Attendance tracking: the process of recording and monitoring student and staff attendance, which is commonly done via biometric or RFID technologies.
  7. Financial management: entails processing financial transactions, creating budgets, and producing financial reports.
  8. Library management: the process of managing library resources such as e-notes, circulation, and inventory.
  9. Reporting and analytics: Creating reports on numerous aspects of school operations, including academic performance, score trend, and financial reports.

School management systems are intended to increase productivity, minimize paperwork, improve communication, and deliver important insights through education data analytics. They are critical technology tools for modern educational institutions that want to improve their operations and provide a positive atmosphere for student learning and development.

What are the major benefits of School management system?
What are the aims and objectives of student management software system? ?

  1. EFFICIENCY
    1. Automating repetitive operations: Saves administrators, teachers, and staff considerable time.
    2. Reduced paperwork: A paperless environment reduces administrative burden and environmental impact.
  2. ORGANIZATTION
    1. Centralized Data: All student information, reports, communication records, and resources are kept in one safe, easily accessible.
    2. Enhanced Reporting: Data analytics and reporting capabilities provide significant insights for making data-driven decisions about school improvement.
  3. LEARNING
    1. Improved Parent-Teacher Communication: Secure communication facilities within the SMS promote greater collaboration and transparency between teachers and parents. .
    2. Real-Time Updates: Everyone has immediate access to information regarding student progress, school events, and announcements.
  4. COLLABORATION
    1. Tailored Experiences: Modern School management systems incorporate web resources, assignments, quizzes, and interactive learning materials to tailor learning experiences. .
    2. Automatic Grading: Features such as Computer-Based Test CBT, as found in AjirACAD assessments with automatic grading can help teachers save time and provide more targeted feedback.

All things considered, school management systems are useful instruments that can improve communication and teamwork, streamline school operations, and ultimately give students access to a more productive and successful learning environment.

Current Educational Landscape in Nigeria?
What is the current state of education in Nigeria? ?

Nigeria is the continent of Africa's awakened behemoth in the field of international education. Nigeria is a major consumer of cutting-edge educational  technology from across the globe and a force in the African education sector. As its population grows, Nigeria's influence will only increase in the years to come.

Every child in Nigeria is to get a free, compulsory basic education through the Universal Basic Education (UBE) initiative. Despite the relatively high availability of primary education, many children continue to miss school as a result of cultural norms, poverty, and insecurity in Northern Nigeria.

From Northern to Southern Nigeria, there are differences in the accessibility of technology-driven education. In general, urban private schools provide a higher quality of education than public ones. Overcrowding in classrooms, poor quality teaching resources, and unqualified teachers are problems in Nigerian schools. Even though Nigeria's education system has many difficulties, many of these problems are shared by other African nations, especially those with low levels of development and rural populations.

Common problems across many sub-Saharan African countries include insufficient funding, a lack of teachers, and unequal access to education like in Northern Nigeria. But because they have invested more consistently and implemented policies more consistently, countries in Africa like South Africa and Kenya have made greater apparent progress in some educcation areas similar to those found in Southern Nigeria. Africa countries with better Educational Landscape than Nigeria include:

  1. South Africa: Private and metropolitan schools typically have more standards; yet, public schools in rural regions there deal with issues akin to those in Nigeria.
  2. Kenya: Despite improvements in infrastructure and teacher training, the country still has resource limitations. Quality has improved.
  3. Ghana: Known for providing high-quality education, especially in urban and private institutions.
  4. Seychelles: High rates of literacy and accomplishment of "Education for All" aims with more advanced curriculum and infrastructure.
  5. Rwanda: has made significant progress recently, with an emphasis on innovation.

Sustained investment, efficient school management system, and tackling the socioeconomic barriers preventing access to high-quality education are all necessary for improving the Nigerian educational system landscape.

Leveraging School Management Technology to Improve the Nigerian Education Administration Challenges
Digitalization of Education Management in Nigeria School using School Management Technology

Educational technology, like school management systems, has the potential to completely transform Nigerian education by resolving some of the system's long-standing problems and opening up new avenues for learning.

  1. ACCESS
    1. E-Learning: Students in remote and underserved locations can have access to high-quality education through online courses available in AjirACAD school management software system. Online resources availabel in this platform can aid in closing the gap.
    2. Mobile Learning: Since mobile phones are so widely used, instructional content can be sent to students, via SMS, who might not have access to computers or the internet.
  2. QUALITY
    1. Educational software: can enhance the practicality and enjoyment of learning. It offers interactive simulations, virtual labs, and educational games.
  3. TEACHERS
    1. Training Programs: Teachers can stay up to date on the newest teaching techniques and curricular revisions by enrolling in courses for continuous professional development offered by school management systems platforms.
    2. Virtual Communities of Practice: By allowing educators to connect with one another and share resources and best practices, online communities available in school software system promote teamwork and professional development.
  4. ADMINISTRATION
    1. School Management Systems: By putting in place school management software, instructors will be able to devote more of their time to teaching by streamlining administrative duties like reporting, grading, and attendance.
    2. Data Analytics: To improve educational results, schools can use data analytics technologies found in School Management Systems to monitor student performance, pinpoint areas for growth, and make data-driven decisions.
  5. COMMUNITY
    1. Communication Tools: Parents may stay informed and involved in their children's education by using School Management Systems apps and platforms that help communicate with instructors and schools.
    2. Community Learning Centers: Setting up centers in school such as library or laboratory with internet access and computers can give students a space to study and access online learning materials.
  6. ACCOUNTABILITY
    1. Tools for Monitoring and Evaluating: School Management Software Technology can assist in keeping an eye on how educational policies and programs are being implemented, guaranteeing accountability and openness in the allocation of funds and resources for schools.

All things considered, school management technological advances can be a very effective instrument for raising the standard and accessibility of education in Nigeria. However, to guarantee that all students profit from these developments, cautious planning, infrastructure investment, and an emphasis on equity are essential.

Major Components of School Management Systems
What are the top 8 components of educational management software?

Generally speaking, a school management system (SMS) is made up of a few essential parts that work together to increase communication, expedite administrative work, and boost productivity in learning environments. The following are the principal elements commonly present in school management system such as AjirACAD:

  1. Student Information Management
    All student data, including demographics, contact details, enrollment records, attendance records, grades, and disciplinary records, are stored and managed by this component. Schools can use it to create reports, identify pupils who are at risk, and monitor student development.
  2. Management of Teachers
    This part maintains teacher information, including credentials, licenses, lesson plans, and homework. Tracking teacher performance and professional development is another use for it.
  3. Admissions and Registration
    This part oversees the entire admissions process, from enrolling students to submitting applications. Features like the web apps, document management, and fee payments are integrated.
  4. Curriculum and Evaluation
    This element supports curriculum development and management, Computer -Based Test assessment creation, and student learning outcome tracking in schools. Transcripts and report cards can also be created.
  5. Collaboration & Communication
    Tools for communication between educators, parents, and students are provided by this component. Features like short messging system SMS, email, and whatsapp messaging is ncluded.
  6. Finance Management
    The administration of the school's funds, including tuition, payroll, and other fees, is handled by this part. It is also used to provide financial reports.
  7. Management of Resources
    This element aids with the administration of educational resources, including computers, textbooks, and classrooms. It can be used to schedule resources, keep track of inventories, and make sure they are being used efficiently.
  8. Access Control & Security
    This component makes sure that sensitive information, such as student data, is only accessible to those who are permitted. In addition, it can be used to monitor user behavior and stop illegal access.

All of these elements of a school management system work together to streamline administrative duties, increase data quality, facilitate stakeholder communication, and will give Nigerian school administrators useful information to help them make better decisions.

Types of School Management Systems available
How many types of management systems are there?

Small private schools and huge universities alike have different needs, and School Management Systems (SMS) are made to meet those needs. School management systems can be categorized primarily into two categories.

  1. Cloud-based school management system The vendor or provider hosts cloud-based school management software system on remote servers, which the school can access via provided interface and application. Schools will no longer need to install and maintain software and hardware. In general, cloud-based systems are easier to deploy, less expensive, and are back-up in datacenters than on-premise systems.
    These systems give priority to mobile accessibility and offer administrators, teachers, parents, and students their own mobile apps. They are accessible  on desktop, Laptop tablets and smartphones .
  2. On-site School Management System The school's own servers are equipped with on-premise School Management System software. Although this provides schools more control over their data, it also means that they must employ IT personell and database administrators to manage the system integrity and make huge hardware investments.

The correct sort of School Management System to pick is determined by the school's size, budget, infrastructure, IT capabilities, scalability requirements, and special management demands. Many School systems software provide a range of features and modules to address various aspects of school administration and improve educational outcomes.

Best 7 School Management Systems with Computer-Based Testing (CBT) for Nigeria Schools in 2024
Best school management software in Nigeria

Selecting the best school management software is dependent on your school's requirements, preferred features, and price. Based on recognition, functionality, and feedback, here are seven reputable school management software programs:

  1. AjirACAD
  2. Brightwheel
  3. Dreamclass
  4. Powerschool
  5. Classter
  6. Gradelink
  7. ellucian

These school systems are particularly popular among private and independent schools. And includes essential school management system features such as enrollment management, learning management system (LMS), student information system (SIS), tuition management, and fundraising tools. They are excellent tools because they are all-in-one, combining administrative, financial, and academic features on a single platform and catering to public as well as private schools.

AjirACAD
Website : Ajir Limited

A modern school management system is anticipated to use advanced technology to streamline various school responsibilities such as administrative tasks, improve communication, and support educational operations as a whole. This is only about AjirACAD. AjirACAD is a school software solution that does more than just automate tasks. AjirACAD is a comprehensive suite that offers economical, dependable, and accessible paper alternatives and manual school automations on phones, tablets, and computers. Whether you have adequate computers at your school or you want your students to utilize their devices at home, AjirACAD has you covered. It  improved the complete educational experience for teachers, students, parents, and administrators despite Nigeria's challenges with electricity, data subscriptions, and internet coverage.

Ajir Ltd provides AjirACAD school management solutions tailored to African and Nigerian educational contexts. The systems  improve students' outcomes. AjirACAD is well-known for its ability to easily scale to handle an increasing number of student and expanding school business. You can purchase a tablet, phone, or laptop with an average battery life and use AjirACAD. AjirACAD keeps detailed records of students' personal and academic information, as well as computer-based test results. It supports the creation, delivery, and management of CBT assignments, tests, and examinations for practice and real-world situations.

AjirACAD is an innovative artificial intelligence-powered education management system that was created with input from hundreds of experienced local and foreign teachers, administrators, principals, private school owners, and businesses people. AjirACAD is user-friendly software built specifically for Nigeria that allows you to send automated SMS notifications, WhatsApp messaging, and email alerts to students, parents, and staff about important events, deadlines, and updates. The implementation of the AjirACAD school management system has been shown to improve private student registration, provide compliant digital formats, and eliminate financial losses due to administrative inefficiencies.

Extra Advantages

  • Less clicks
  • Extended Parent Roles
  • Qualitative software suitable for different school sizes.
  • Customizable reminder Whatsapp, SMS and email notifications
  • Streamlined Management
  • Friendly pricing
  • Monitor Academic Achievement
  • Role-Based Access Control (RBAC)
  • Information Management
  • Encryption with digital signature
  • Parent portal

Key features of AjirACAD include:

  1. Cloud-Based Advantage: Give up the paper! You can access cloud-based AjirACAD from any location with an internet connection if that's your preference. This facilitates remote work for administrators and mobile information access for educators, parents, and students.
  2. Enhanced Communication: The AjirACAD School Management Software is more than just email. We provide services including real-time whatsapp alert notifications and SMS messaging. Better communication between teachers, parents, and pupils is facilitated by this.
  3. Focus on Learning: AjirACAD student records management system combine with resources and tools for teaching, grading and online examination. Assignments can be shared across, and teachers can get online submissions and electronic comments. Online collaboration, progress tracking, and learning resource access are all available to students..
  4. Academic Reporting Tools: AjirACAD learning management system has extensive reporting and analytics capabilities. In order to improve learning outcomes, this enables schools to monitor student performance, spot trends, and make data-driven decisions.
  5. Security and Accessibility: Data security is our top priority for our learning management software. To protect sensitive student data, we use access constraints and encryption. Furthermore, AjirACAD's design prioritizes various device accessibility features, ensuring their custom use for all.
  6. Online Learning: AjirACAD learning management system integrates with resources and online learning environments. With an internet connection, students can access e-notes as learning resources and complete assignments through computer based CBT method at any time and from any location. This accommodates varying learning speeds and styles.
  7. Curriculum & Instruction: Lesson plans can be created, saved, and shared by teachers inside the AjirACAD educational management software. This encourages cooperation and uniformity among teachers in the classroom. Standards, learning objectives, and curricular papers can all be found on a single page with the AjirACAD school mangement software. This makes it simple for teachers and administrators to access, exchange, and work together on developing educational resources and curriculum.
  8. Financial Management: The integrity of fee collecting procedures, such as sending invoices and producing receipts, is guaranteed by AjirACAD school management software. AjirACAD tracks expense, increases efficiency, and lessens the administrative load. Online tracking of school fee payments is available to parents as well.
  9. Customization:: Software from Ajir Ltd. can be significantly customized to fit the specific requirements of various school establishment. It can be modified to fit any particular workflows and expertise.
  10. Training and Support: To ensure that school employees can utilize the program efficiently, the implementation of an AjirACAD school software system often requires little to no training but lots of support services.
  11. Research and Development: AjirACAD continues to make research and development investments to stay on the cutting edge of educational technology by adding advancements into its products for Nigeria schools.

AjirACAD is the number one choice for schools in Nigeria that want to avoid complex workflows and are relieved to have discovered AjirACAD after wasting time and resources on some school management system that simply wouldn't work, couldn't be used effectively, was too complex for self-training, etc. AjirACAD integrates seamlessly with the system that they require. It includes elements that promote online learning, remote access to resources, and mobile progressive web apps for parents and students to facilitate information and communication.

AjirACAD is a feature-rich and adaptable school management program that makes school's operational and administrative duties easier. It helps build a more organized, transparent, and engaging environment for all parties involved in the educational process by providing a wide range of capabilities, from student information management to billing and communication tools. AjirACAD is one school management system that is well worth looking into if you're thinking about getting one. To schedule a demo, click this link.

Brightwheel
Website : DSSV, Inc

Brightwheel is software created particularly for childcare centers, preschools, and after-school programs, although it is also used in some primary schools. It varies from other school management systems, such as AjirACAD, in that it focuses on the specific demands of early childhood education and parent communication. Just like AjirACAD Brightwheel simplifies administrative work, improves communication between teachers and parents, and facilitates instructional activities.

Key features of Brightwheel include:

  1. Digital child assessments
    Brightwheel provides capabilities for tracking attendance, enrolling online, automating billing and payments, and conducting digital child assessments. This allows workers to focus on more vital activities.
  2. Parent communication
    A real-time newsfeed, complete with images, videos, and daily summaries, keeps parents up to date on their child's activities. Secure messaging enables teachers to interact with parents more effectively.
  3. Mobile app
    Brightwheel focuses on early childhood education by giving tools for documenting and discussing a child's progress with their parents. Brightwheel is accessible to both parents and staff members via a user-friendly mobile app.

Brightwheel is a dynamic and durable platform designed to meet the specific demands of early childhood education institutes. By combining administrative efficiency with effective communication and educational support technologies, it contributes to a more structured, transparent, and engaging environment for students, parents, and teachers.

Dreamclass
Website : DreamClass LLC

DreamClass is a modern school management software that streamlines and simplifies administrative and operational activities in educational institutions. Like AjirACAD, it serves a variety of educational settings, including elementary through high school schools, colleges, universities, and training facilities. DreamClass is a cloud-based school management solution. It  can be utilized by Higher education institutions, Studios, linguistic academies, vocational schools and other institutions of learning.

Key features of DreamClass include:

  1. Management of Students, Staff, and Finances: Create and maintain student, teacher, and administrative profiles. Monitor attendance, grades, fees, and payments.
  2. Online applications and enrollment management software can help simplify the admissions process.
  3. Class Scheduling and Communication: Schedule classes, provide notifications, and oversee communication among teachers, students, and parents.
  4. Grading and Assessments Enable online grading, assessments, and reporting. Accounting and financial management include tracking income and expenses, managing invoices and payments, and automating financial operations.

DreamClass is a school management system that is definitely worth looking into to see if it will work for your institution.

Powerschool
Website: PowerSchool Group LLC

PowerSchool is a software entrepreneurs that offers cloud-based solutions tailored to primary through secondary schools. They provide a variety of resources for administrators, teachers, students, and parents.

Key features of PowerSchool include:

  1. Administrators can use PowerSchool to handle student information, timetables, attendance, grades, and more. This improves school efficiency and allows administrators to focus on more vital activities.
  2. For teachers, PowerSchool allows them to manage grades, connect with parents, and post assignments and other class materials online.
  3. PowerSchool allows students to monitor their grades and assignments, track how they are doing, and connect with educators .
  4. PowerSchool allows parents to view their children's grades, attendance, and schedule much like AjirACAD . They can also contact with educators and stay up to date on school activities.

A comprehensive student information system (SIS) called PowerSchool keeps everyone connected and makes school operations function more efficiently. PowerSchool seeks to enhance stakeholder engagement and communication, streamline the administration of school data and operations, and assist students in succeeding academically.

Classter
Website: Classter

Classter is a comprehensive Student Information System (SIS) that aims to improve administration and automate schools and colleges. It serves schools and organizations of various sizes, from kindergarten to high school to universities.

Key features of Classter include:

  1. Comprehensiveness: Classter consolidates many features into a single platform, removing the need for multiple platforms. It has modules for enrollment, accounting, a learning management system (LMS), student information, transportation, library administration, and even alumni management.
  2. Ease of Use: One of Classter's main benefits is its user-friendly interface . This makes it easier for educators, pupils, and administrators to navigate and use the system efficiently.
  3. Security and Integrations: Just like AjirACAD, it is built on a cloud platform, guaranteeing a secure environment for your data. It also seamlessly integrates with popular third-party tools.

Classter is designed to be a one-stop shop for managing every facet of an educational institution, saving time and resources through its unified platform.

A Student Information System (SIS) created especially for elementary through high school is called Gradelink. It provides a range of tools to make schools function more smoothly and to enhance teacher-student connection.

Key features of Gradelink include:

  1. Simplified School Administration: Gradelink provides resources for scheduling, reporting, grades, attendance, enrolment, and admissions . Administrators can focus on other crucial responsibilities and save time by doing this.
  2. Better Communication: Students and parents may conveniently access grades, assignments, attendance records, and school news via the Gradelink mobile app. It also makes communication easier between parents and teachers. With Gradelink's integration with Google Classroom and other learning management systems (LMS), you can concentrate on teaching and learning. This frees up teachers to concentrate on developing interesting lessons.
  3. Security and Integrations: It is built on a cloud platform, guaranteeing a secure environment for your data. It also seamlessly integrates with popular third-party tools.
  4. With Gradelink's integration with Google Classroom and other learning management systems (LMS), you can concentrate on teaching and learning. This frees up teachers to concentrate on developing interesting lessons and giving students feedback.
  5. Usability: Gradelink is renowned for having an intuitive user interface just like AjirACAD that makes it simple for parents, teachers, and administrators to become familiar with and utilize the system, even with little prior training.

Gradelink seeks to promote communication and teamwork between educators, parents, and students, as well as streamline school administration and the educational process.

ellucian
Website: Ellucian Company L.P

Software solutions created especially for higher education institutions are offered by Ellucian. Ellucian Banner, their all-inclusive cloud-based Student Information System (SIS), assists schools and universities in overseeing every facet of student life, from enrollment to graduation and beyond .

Key features of ellucian include:

  1. Focus on Higher Education: The needs of colleges and universities are the exclusive focus of Ellucian . This indicates that the particular problems faced by higher education institutions are addressed by their products and services.
  2. Whole SIS Platform: Ellucian Banner is a whole SIS that has modules for billing, grades, admissions, registration, financial assistance, and human resources, among other things . Schools will no longer need to use several systems from various manufacturers as a result.
  3. Data-Driven Approach: Ellucian's system uses data analytics to help institutions track student progress, identify at-risk students, and improve overall student success rates .
  4. Mobile App: Ellucian offers a mobile app called Ellucian GO that allows students to stay connected to their campus and access important information on the go

Ellucian competes with other companies that offer SIS solutions like AjirACAD for higher education, however, Ellucian's focus on higher education and their comprehensive platform make them a strong choice for colleges and universities looking to streamline their operations and improve student outcomes.

Considerations for Implementation of Software System in Nigerian Schools
What considerations should be given to implementation of the school management system?

You may improve the likelihood that your school management software system will be implemented successfully and improve learning and educational outcomes by giving careful thought to the following factors.

  1. ELECTRICITY, INTERNET & DEVICES
    1. Power Supply: One frequent issue in Nigeria is an unstable power supply. Think of school management software that work with limited internet access like AjirACAD. If there is a shortage of electricity, AjirACAD can be used with low-power devices.
    2. Internet connectivity: Not every school has dependable connection to the internet. Examine choices such as cloud-based school systems with low bandwidth such as AJirACAD
    3. Hardware Availability: Tablets and PCs may not be readily available in schools. Take into account solutions with provisions for browser-based programs such as AjirACAD and system that work with low-end hardware such as phones or that can be easily provided by parents without additional budget to compliment school effort.
  2. CURRICULUM & TRAINING
    1. Curriculum Alignment: Verify that the software complies with the learning objectives and curriculum of Nigeria.
    2. Teacher Training: Make sure educators are properly trained in the use of the software for lesson planning, student engagement, and assessments.
    3. Student needs: Take into account the pupils' ages and proficiency levels. In addition to being user-friendly, the software interface must to accommodate various learning styles.
  3. SUPPORT, SECURITY & PRICING
    1. Technical Support: For resolving and troubleshooting software-related issues, technical support available for Nigerian is essential.
    2. Data Security: To safeguard student and school data, the program needs to have strong security features.
    3. Pricing and maintenance: Take into account the entire cost of ownership, which includes continuing maintenance, hardware upgrades, and software licenses. If money is tight, look into low-cost  solutions.
  4. CULTURE, INVOLVEMENT & SCALABILITY
    1. Cultural Relevance: Whenever practical, the software's interface and content should be appropriate for Nigerian culture.
    2. Scalability: Select a system that can expand to meet the needs of the school and handle a growing student.  
    3. Involvement: Throughout the development phase, does the vendor interact with Nigeria teachers, parents, and pupils in schools to learn about their needs and concerns?

CONCLUSION

Your unique demands and budgetary limitations will determine which School Management System (SMS) is appropriate for your Nigerian school. We've included a few well-liked choices for you to think about, but keep in mind that not all of them might provide a totally free online CBT exam component. All we can guarantee is that AjirACAD has it. For a comprehensive solution, think about utilizing the free CBT provided by AjirACAD in conjunction with AjirACAD school management system software that has a ton of features. Book a personalized one on one AjirACAD demo here.

References

  1. Acharya, Kamal. (2021). SCHOOL MANAGEMENT SYSTEM PROJECT REPORT.
  2. Aliyu, Abubakar & Adebayo, Francis. (2014). Using Computer Based Test Method for the Conduct of Examination in Nigeria: Prospects, Challenges and Strategies. Mediterranean Journal of Social Sciences. 5. 47-55. 10.5901/mjss.2014.v5n2p47.
  3. Nersapp (Accessed June 21, 2024). Nersapp offers a free school management system that can be integrated with a free online CBT platform for a combined solution. Available at: https://nersapp.com.
  4. Exambly [Exambly] (Accessed June 21, 2024). Exambly is another free online platform that offers practice tests and might not require account creation. Explore if it meets your specific CBT needs. Available at: https://exambly.com.
  5. Edves. "Edves: Intelligent School Automation Software." Accessed June 21, 2024. Available at: https://www.edves.com.
  6. SchoolCube. "SchoolCube: Comprehensive School Management Software." Accessed June 21, 2024. Available at: https://schoolcube.com.ng.
  7. Adesina, Ademola & Ajagbe, Sunday & Odule, Tola & Agbele, Kehinde. (2022). DEVELOPMENT OF AN IMPROVED SCHOOL INFORMATION MANAGEMENT SYSTEM. 7. 120-134.
  8. SchoolTool. "SchoolTool: Open Source Student Information System." Accessed June 21, 2024. Available at: https://schooltool.org.
  9. ClassCom. "ClassCom: School Management System." Accessed June 21, 2024. Available at: https://classcom.com.ng.
  10. MySkool Portal. "MySkool Portal: Simplifying School Management." Accessed June 21, 2024. Available at: https://myskoolportal.com.
  11. SafSMS. "SafSMS: Complete School Management Software." Accessed June 21, 2024. Available at: https://safsms.com.
  12. BlueBic. "BlueBic: School Management Software." Accessed June 21, 2024. Available at: https://bluebic.com.
  13. Abubakar, A. S., & Adebayo, F. O. (2014). Using computer based test method for the conduct of examination in Nigeria: Prospects, challenges and strategies. Mediterranean Journal of Social Sciences, 5(2), 47-56. Doi:10.5901/mjss.2014.v5n2p47

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AjirACAD School MANAGEMENT SYSTEM FREQUENTLY ASKED QUESTIONS (FAQ)

Our FAQ Response

What is School Management System?

What is School Management System?

School management system software is a computer program that helps schools manage their administrative and academic activities more effectively. It solidifies numerous school management operations into a single platform, allowing for more efficient processes, enhanced collaboration, and improved organization of data.

These systems, such as AjirACAD, often provide a variety of functions to automate educational  operations such as registering students, attendance monitoring, grading management, timetable scheduling, communication, financial management, reporting, computer based test (CBT) examination and more.

AjirACAD school management software bespoke solutions are available, with features and pricing tailored to your schools' needs, ranging from small preschools, creches, nurseries, primary and secondary schools to major universities. AjirACAD provides a variety of features geared to your individual educational needs. We will give the correct software for your school when you tell us about your specific needs and we are aware of your institution's resources.

Registration, Communication & CBT exams?

Can you provide a demonstration of how your school management system handles student registration, communication & computer based test (CBT) exams?
Registration

Certainly! We have an option that allows educators to easily add several student records at once, allowing you to begin utilizing your AjirACAD school administration system as soon as possible. Your file, which includes student data in columns (e.g., name, date of birth, address, parental information, current class/level), is submitted to the school management system using an upload feature on the admin dashboard. After verification, the system imports the student records into the database and sends confirmation emails/text messages to parents or guardians telling them that their children have been successfully registered.

Alternatively, students or parents could visit the school's website. Your website should include a registration section with detailed instructions and online forms. Parents/students would fill out the online form. Once submitted, the school administrator will assess the application and either approve or seek additional information. Upon acceptance, the system would send a confirmation email,SMS or Whatsapp with login information for the student and parent portal.

Communication

The AjirACAD school management system includes communication user groups (students, parents, teachers, and administrators) in the application. Teachers could send announcements, assignments, examinations, instructions, and class materials in form of e-notes directly to students and parents portal. Parents could see their children's grades, attendance records, and school timetables. A built-in messaging system enables two-way communication among teachers, parents, and students. The school management system also allows administrators to send bulk notifications or urgent alerts to specific user groups via the application.

Computer Based Examination (CBE) or Test (CBT)

Teachers would create tests/examination in the AjirACAD software, specifying question categories, time limitations, and guidelines before allocating them to certain classes of your school students. Your students would access the exam or test via a secure connection to the school management application. The school software monitors for suspicious activity, randomizes questions, and uses time limits to avoid cheating. Students might take the exam online using a designated computer lab or their personal devices. Once done, the software would automatically grade multiple-choice questions. The educational software technology would automatically deliver student scores via email,SMS or Whatsapp. The results would be securely stored and corrections available as timed. Teachers can also personally manual grading .

School expense, billing & finance?

How does your school management system manage expenses, billing & finance?

AjirACAD is a school management system with powerful expense, billing, and finance modules that may dramatically improve financial operations in educational organizations. It enables precise financial recording, quicker billing processes, and thorough reporting, resulting in improved financial management and transparency for your institution.

Billing & Finance

You can create different cost structures and generate bills for tuition, transportation, extracurricular activities, and so on for each student or student group, such as classes. You can set up the system to automatically calculate student bills depending on enrollment and selected options. The school software supports a variety of payment methods, including credit card, bank transfer, cash, and online payment gateways. You can provide fee payment installment options to suit a variety of financial situations, as well as discounts or scholarships to eligible students. The School bursar monitors payment status, overdue accounts, and sends reminders for missed invoices to parents via their portal, including generating payment receipts.

Expenses

Staff may enter expenses such as salary, utilities, maintenance, and supplies into the school software. Expenses are divided into ledger categories (for example, office supplies and travel). Generate detailed financial reports for various categories and time periods. Access to financial data is restricted to authorized personnel only. AjirACAD consolidates all financial transactions (revenue, expenses, and payments) in one place for simple access and reconciliation.

Customizable workflows to fit specific school?

How customizable are workflows in your school management system to fit our specific school needs?

We go above and beyond to understand your school's specific needs, choose the appropriate features, and then adapt the AjirACAD School Management system to those needs. AjirACAD includes built-in customization options that allow you to create new fields, generate custom reports, automate processes for custom tasks, and tailor dashboards to display the most pertinent school information. You can establish and allocate user roles and permissions based on your school's policies. In essence, you may tailor our school management software to your specific needs, thereby increasing the overall efficiency and effectiveness of your school operations.

Training & Support?

What training programs and support services do you offer to ensure smooth implementation and operation?

With an easy-to-use interface, we do not overlook training and assistance as critical components of a successful school management system (SMS) setup program. Our initial training curriculum covers every facet of the software.

Training

We normally give continuous support in the form of refresher courses, webinars, or Q & A sessions to address any user issues or concerns that arise. Because each group has unique functionalities to learn, we create training sessions tailored to administrators, teachers, staff, students, and parents. We also offer a variety of training options to accommodate different learning styles, including live sessions with a trainer who demonstrates the software and answers questions, online training, pre-recorded video tutorials that users can access at their own pace, user guides and manuals, and comprehensive written documentation for reference.

Support

Our school management software is regularly updated with new features, bug fixes, and security updates. We also offer maintenance services to ensure your system runs effortlessly with multiple support channels such as phone, email, and WhatsApp chat during wide operating hours. We have a dedicated customer support team who preemptively reach out to understand your needs, address any difficulties, and ensure you are getting the best possible experience out of the AjirACAD school management software.

Interface & Intuitive?

Can you describe the user interface and how intuitive it is for new users?

The dashboard provides a brief overview of vital information. For teachers, it includes recent class students, CBT assessments, paper and pencil assessment results, celebrants, and letters from students or parents. For administrators, this includes personnel management, communication, and quick access to frequently used functions. Customizable widgets allow you to modify your dashboard based on your preferences. We have a simple and logically structured menu layout on the left side that allows easy access to various elements such as communication and reports. Users can find what they need quickly and easily thanks to intuitive icons and descriptive labels. The UI adjusts to the user's role.

A broad search bar enables users to rapidly locate specific information on students, staff, or resources. Users can create and customize reports based on specified criteria, import and export them. Our design ensures that the educational software functions properly on a variety of devices, such as PCs, tablets, and smartphones. We provide dedicated progressive apps with streamlined interfaces designed for smaller screens, allowing customers to access critical functions on the go. The software has a live chat help mechanism for speedy issue solving. The school software is built with consistent colors, typefaces, and button styles to improve usability and allow users to predict how various components of the software will function.

Encryption, access controls, & security?

What measures are in place to ensure robust encryption, access controls, and secure data storage

AjirACAD uses industry-standard encryption, such as AES-256, to protect data. We also use the Transport Layer Security (TLS) and Secure Sockets Layer (SSL) protocols to encrypt data, ensuring that sensitive information such as login credentials, student records, and communication messages are not intercepted. It renders information unintelligible to anyone without the decryption key. Encryption keys are rotated often. We built Role-Based Access Control (RBAC) to restrict user access depending on their role. For example, a teacher typically only has access to their class and grades, whereas an administrator has access to all student information. The system tracks user behavior, indicating who did what and when. This helps to detect abnormal activities and potential security breaches.

We use powerful firewalls to filter incoming and outgoing traffic, prevent unwanted access, and protect against external threats. We provide training to users on best practices for safeguarding data and how to protect personal information. We supply schools with materials that promote a culture of security awareness throughout the school community, ensuring that everyone contributes to the system's security. We recognize that data security is vital. As a result, we have developed a highly resilient backup system based on incremental and offsite backups of the entire AjirACAD School management system to an external storage network. We store data offline in many secure data center locations to avoid data loss in the event of hardware failure or disaster.

SMS, Whatsapp & Emails?

Does your school management system include short messaging system SMS, whatsapp communication, and email reminders?

AjirACAD School management systems (SMS) combine with numerous communication channels such as SMS, WhatsApp, and email to facilitate communication among students, parents, and staff. SMS has high read rates since most parents keep their phones nearby. The school administration can send bulk SMS, which is great for conveying short, time-sensitive messages or important notifications. We integrated the popular WhatsApp API into our school management system to send bulk messages straight to parents, students, and staff. It supports two-way communication, allowing parents to ask questions and clarify facts while on the go. Email reminders are set up automatically for key deadlines, forthcoming events, parent-teacher meetings, and other relevant alerts, with personalized dynamic content for each receiver.

We offer a consolidated dashboard via which administrators and teachers can manage all kinds of communication (SMS, WhatsApp, email) from a single interface. To keep the school community informed, you can send out email, SMS, and WhatsApp campaigns for essential announcements and periodic updates. You keep system contact lists up to date automatically, including student, parent, and staff information, to allow for targeted communication. Integrating SMS, WhatsApp, and email into an AjirACAD school administration system results in a holistic communication platform that keeps the entire school community informed, intrigued, and connected.

Cost?

What are the total costs of ownership, including upfront costs, subscription fees, maintenance, and updates?

Depending on the size of the school, a school management system's total cost of ownership vary. Regardless of the package we agreed upon, all features are activated for you without any setup fees. The technical activation and configuration of the system for usage at your school is free of charge. We accept yearly subscriptions as outlined under pricing page. These costs usually cover hosting, basic maintenance, and software access. We periodically issue updates to address bugs, enhance security, and introduce new features without charging extra. The annual subscription cost  covers bug patches, new features, and research and development to maintain the system's innovation. Your school will automatically be upgraded to the most recent version of the program as it becomes available.

It might be necessary to provide staff training on the software system. This could entail either on-site or remote training, both of which has related training expenses. Transferring current data to the AjirACAD is free of charge. In addition to the initial setup, there may be further expenses if the school wants to significantly modify the software to fit certain requirements.