Test booklets and answer sheets do not need to be printed again. Tests are prepared and distributed electronically. This eliminates paper and printing, frees up teachers from manual grading, and enables them to concentrate on giving feedback on individual student..
In a low-stress setting such as school, computer-based exams (CBTs) might assist students become used to the format and boost their confidence in taking computer-based exams. This can later on considerably lessen tension during important exams.
Throughout the term, teachers design formative assessments such as practice tests, quizzes and assignments to monitor student progress and pinpoint areas that require improvement. AjirACAD has sophisticated tools that allow for the identification of individual student learning gaps.
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Oversees the administration of student data, which includes attendance logs, grades, transcripts, and disciplinary actions. Assigns teachers, creates and oversees subjects, and keeps track of enrollment. Allows educators to create reports and give parents and students feedback.
AjirACAD is a system that can grow with you in the future and has features that meet your needs now. We simply integrate with your current systems and provide strong installation support as well as continuous technical assistance.
A tailored electronic University Registry System (URS) called AjirACAD is intended to function as an Enterprise Resource Planning (ERP) in an academic environment.
A portion of the work that teachers do is automated, which frees up time for professional development and helps them become more productive, efficient, and well-organized. A central platform for communication with students, parents, and coworkers is offered..
AjirACAD, beyond automation; we continuously enhance the whole learning process.
AjirACAD is a complete school management software system with a computer-based (CBT) platform for schools that is intended to simplify academic curriculum, instruction in education and administrative processes in educational establishments including primary, high school, and university. With the goal of improving productivity, communication, and data management for educational institutions, teachers, lecturers, students, parents and school owners.
By using technology to improve management and delivery of education, AjirACAD Learning Management Software Systems aims to make learning more collaborative, efficient, and organized. Ajiracad is transforming schools into more data-driven, connected, and efficient institutions with the ultimate goal of raising the standard of education for all students.
Normal school tasks, such as learning management system (LMS) integration,online learning management, student information management, computer-based testing (CBT), curriculum and instruction, examination and assessment management, fee management, communication and collaboration, parent and student portal, alumni database, teacher management, printing of report cards, scores and grading, electronic employee management, and library management, are automated with the help of the AjirACAD.
Give up the paper! You can access cloud-based AjirACAD from any location with an internet connection if that's your preference. This facilitates remote work for administrators and mobile information access for educators, parents, and students.
The AjirACAD School Management Software is more than just email. We provide services including real-time alert notifications and SMS messaging platforms. Better communication between teachers, parents, and pupils is facilitated by this.
AjirACAD student records management system combine with resources and tools for teaching, grading and online examination. Assignments can be shared across, and teachers can get online submissions and electronic comments. Online collaboration, progress tracking, and learning resource access are all available to students.
AjirACAD learning management system has extensive reporting and analytics capabilities. In order to improve learning outcomes, this enables schools to monitor student performance, spot trends, and make data-driven decisions.
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Data security is our top priority for our learning management software. To protect sensitive student data, we use access constraints and encryption. Furthermore, AjirACAD's design prioritizes various device accessibility features, ensuring their custom use for all.
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AjirACAD learning management system integrates with resources and online learning environments. With an internet connection, students can access e-notes as learning resources and complete assignments through computer based CBT method at any time and from any location. This accommodates varying learning speeds and styles.
Lesson plans can be created, saved, and shared by teachers inside the AjirACAD educational management software. This encourages cooperation and uniformity among teachers in the classroom. Standards, learning objectives, and curricular papers can all be found on a single page with the AjirACAD school mangement software. This makes it simple for teachers and administrators to access, exchange, and work together on developing educational resources and curriculum.
The integrity of fee collecting procedures, such as sending invoices and producing receipts, is guaranteed by AjirACAD school management software. AjirACAD tracks expense, increases efficiency, and lessens the administrative load. Online tracking of school fee payments is available to parents as well.
Parent portals with access to grades, attendance records, and school-related communications are available through AjirACAD education management systems. For schools adopting AjirACAD, this degree of transparency encourages more parental involvement in the education of their children. Communication and collaboration tools are even more sophisticated, fostering teamwork among teachers, students, and parents.
AjirACAD school management systems increase student learning outcomes by providing instructors with enhanced tools to monitor student progress and pinpoint areas for improvement at the right moments. This is because teachers are constantly aware of the impact of any modifications to teaching strategies.
AjirACAD learning management software makes it easier to manage resources, personnel, and money. Improved decision-making is made possible by these education systems' ability to deliver real-time data on anything from resource allocation, school expenses to fee collection.
AjirACAD establish a primary point of contact for parents, educators, and administrators. This makes it possible for information to be shared via email and SMS more quickly, including announcements, assignments, and grades.
Time-consuming operations including scheduling, grade recording, and attendance tracking are automated by the AjirACAD school software. Teachers and administrators may now devote more of their valuable time to other crucial responsibilities, such lesson planning and student support, thanks to the smooth education automation technology.
AjirACAD make paperwork unnecessary. Through computerized storage of all student information, attendance logs, and financial data, AjirACAD enhances the management of schools. Reducing or eliminating paper records frees up workspace and assists managers in achieving organizational objectives.
By enabling schools to keep precise and up-to-date records, AjirACAD guarantees adherence to educational regulations and standards.
The AjirACAD reporting tools support school executives in making credible judgments based on dependable real-time data.
Whether it's a small institution or a large educational organization like a primary, secondary, or university-level school, AjirACAD adjusts to the changing needs of schools. It enables feature and module customization to meet the unique needs of every learning center, school, or educational institution.
AjirACAD modern school software go beyond basic tasks. It includes features like online learning platforms for blended learning, tools for personalized learning plans, and progressive apps for easy access on the go. AjirACAD offers a more comprehensive and adaptable set of tools to address the ever-evolving needs of modern schools.
Educational institutions that use AjirACAD learning management are provided with regular upgrades that include new features, security advancements, and improvements.
In order to guarantee seamless operation and user competence with AjirACAD, AjirACAD team offer strong technical support and training.
Our use of your software system has surprised other owners, including myself. I can be in a conference, give an order, receive news of a completed assignment, and continue working from wherever I am.
Olayemi Saliu
Teacher
Ajir Limited has made numerous positive modifications to our operations. The computer-based test exam template resulted in significant time savings. Your solution package helps us make evidence-based decisions.
Vivian Onyiyechi
Manager
This is the only way we can customize billing and finance. They seamlessly incorporated agile management into our operations and provided frequent support to transform manual paperwork into interactive digits.
Crown Chinedu
Accountant
We noticed that your program allows for significant customization. Implementing Role-Based Access Control has significantly improved how we do manage our businesses.
Idowu Yinusa
Administrator
They offer a user-friendly interface for instilling social responsibility in employees, as well as robust reporting tools and dashboards.
Confidence Raymond
Teacher
AB10 has identified cost-effective methods to reduce paper records and maintain mobile records of student operations.
AjirACAD School MANAGEMENT SYSTEM FREQUENTLY ASKED QUESTIONS (FAQ)
Our FAQ Response
What is School Management System?
What is School Management System?
School management system software is a computer program that helps schools manage their administrative and academic activities more effectively. It solidifies numerous school management operations into a single platform, allowing for more efficient processes, enhanced collaboration, and improved organization of data.
These systems, such as AjirACAD, often provide a variety of functions to automate educational operations such as registering students, attendance monitoring, grading management, timetable scheduling, communication, financial management, reporting, computer based test (CBT) examination and more.
AjirACAD school management software bespoke solutions are available, with features and pricing tailored to your schools' needs, ranging from small preschools, creches, nurseries, primary and secondary schools to major universities. AjirACAD provides a variety of features geared to your individual educational needs. We will give the correct software for your school when you tell us about your specific needs and we are aware of your institution's resources.
Registration, Communication & CBT exams?
Can you provide a demonstration of how your school management system handles student registration, communication & computer based test (CBT) exams?
Registration
Certainly! We have an option that allows educators to easily add several student records at once, allowing you to begin utilizing your AjirACAD school administration system as soon as possible. Your file, which includes student data in columns (e.g., name, date of birth, address, parental information, current class/level), is submitted to the school management system using an upload feature on the admin dashboard. After verification, the system imports the student records into the database and sends confirmation emails/text messages to parents or guardians telling them that their children have been successfully registered.
Alternatively, students or parents could visit the school's website. Your website should include a registration section with detailed instructions and online forms.
Parents/students would fill out the online form.
Once submitted, the school administrator will assess the application and either approve or seek additional information.
Upon acceptance, the system would send a confirmation email,SMS or Whatsapp with login information for the student and parent portal.
Communication
The AjirACAD school management system includes communication user groups (students, parents, teachers, and administrators) in the application.
Teachers could send announcements, assignments, examinations, instructions, and class materials in form of e-notes directly to students and parents portal.
Parents could see their children's grades, attendance records, and school timetables.
A built-in messaging system enables two-way communication among teachers, parents, and students.
The school management system also allows administrators to send bulk notifications or urgent alerts to specific user groups via the application.
Computer Based Examination (CBE) or Test (CBT)
Teachers would create tests/examination in the AjirACAD software, specifying question categories, time limitations, and guidelines before allocating them to certain classes of your school students. Your students would access the exam or test via a secure connection to the school management application.
The school software monitors for suspicious activity, randomizes questions, and uses time limits to avoid cheating.
Students might take the exam online using a designated computer lab or their personal devices.
Once done, the software would automatically grade multiple-choice questions. The educational software technology would automatically deliver student scores via email,SMS or Whatsapp.
The results would be securely stored and corrections available as timed. Teachers can also personally manual grading .
School expense, billing & finance?
How does your school management system manage expenses, billing & finance?
AjirACAD is a school management system with powerful expense, billing, and finance modules that may dramatically improve financial operations in educational organizations. It enables precise financial recording, quicker billing processes, and thorough reporting, resulting in improved financial management and transparency for your institution.
Billing & Finance
You can create different cost structures and generate bills for tuition, transportation, extracurricular activities, and so on for each student or student group, such as classes. You can set up the system to automatically calculate student bills depending on enrollment and selected options. The school software supports a variety of payment methods, including credit card, bank transfer, cash, and online payment gateways. You can provide fee payment installment options to suit a variety of financial situations, as well as discounts or scholarships to eligible students. The School bursar monitors payment status, overdue accounts, and sends reminders for missed invoices to parents via their portal, including generating payment receipts.
Expenses
Staff may enter expenses such as salary, utilities, maintenance, and supplies into the school software. Expenses are divided into ledger categories (for example, office supplies and travel). Generate detailed financial reports for various categories and time periods. Access to financial data is restricted to authorized personnel only. AjirACAD consolidates all financial transactions (revenue, expenses, and payments) in one place for simple access and reconciliation.
Customizable workflows to fit specific school?
How customizable are workflows in your school management system to fit our specific school needs?
We go above and beyond to understand your school's specific needs, choose the appropriate features, and then adapt the AjirACAD School Management system to those needs. AjirACAD includes built-in customization options that allow you to create new fields, generate custom reports, automate processes for custom tasks, and tailor dashboards to display the most pertinent school information. You can establish and allocate user roles and permissions based on your school's policies. In essence, you may tailor our school management software to your specific needs, thereby increasing the overall efficiency and effectiveness of your school operations.
Training & Support?
What training programs and support services do you offer to ensure smooth implementation and operation?
With an easy-to-use interface, we do not overlook training and assistance as critical components of a successful school management system (SMS) setup program. Our initial training curriculum covers every facet of the software.
Training
We normally give continuous support in the form of refresher courses, webinars, or Q & A sessions to address any user issues or concerns that arise. Because each group has unique functionalities to learn, we create training sessions tailored to administrators, teachers, staff, students, and parents. We also offer a variety of training options to accommodate different learning styles, including live sessions with a trainer who demonstrates the software and answers questions, online training, pre-recorded video tutorials that users can access at their own pace, user guides and manuals, and comprehensive written documentation for reference.
Support
Our school management software is regularly updated with new features, bug fixes, and security updates. We also offer maintenance services to ensure your system runs effortlessly with multiple support channels such as phone, email, and WhatsApp chat during wide operating hours. We have a dedicated customer support team who preemptively reach out to understand your needs, address any difficulties, and ensure you are getting the best possible experience out of the AjirACAD school management software.
Interface & Intuitive?
Can you describe the user interface and how intuitive it is for new users?
The dashboard provides a brief overview of vital information. For teachers, it includes recent class students, CBT assessments, paper and pencil assessment results, celebrants, and letters from students or parents. For administrators, this includes personnel management, communication, and quick access to frequently used functions. Customizable widgets allow you to modify your dashboard based on your preferences. We have a simple and logically structured menu layout on the left side that allows easy access to various elements such as communication and reports. Users can find what they need quickly and easily thanks to intuitive icons and descriptive labels. The UI adjusts to the user's role.
A broad search bar enables users to rapidly locate specific information on students, staff, or resources. Users can create and customize reports based on specified criteria, import and export them. Our design ensures that the educational software functions properly on a variety of devices, such as PCs, tablets, and smartphones.
We provide dedicated progressive apps with streamlined interfaces designed for smaller screens, allowing customers to access critical functions on the go. The software has a live chat help mechanism for speedy issue solving. The school software is built with consistent colors, typefaces, and button styles to improve usability and allow users to predict how various components of the software will function.
Encryption, access controls, & security?
What measures are in place to ensure robust encryption, access controls, and secure data storage
AjirACAD uses industry-standard encryption, such as AES-256, to protect data. We also use the Transport Layer Security (TLS) and Secure Sockets Layer (SSL) protocols to encrypt data, ensuring that sensitive information such as login credentials, student records, and communication messages are not intercepted. It renders information unintelligible to anyone without the decryption key. Encryption keys are rotated often. We built Role-Based Access Control (RBAC) to restrict user access depending on their role. For example, a teacher typically only has access to their class and grades, whereas an administrator has access to all student information. The system tracks user behavior, indicating who did what and when. This helps to detect abnormal activities and potential security breaches.
We use powerful firewalls to filter incoming and outgoing traffic, prevent unwanted access, and protect against external threats. We provide training to users on best practices for safeguarding data and how to protect personal information. We supply schools with materials that promote a culture of security awareness throughout the school community, ensuring that everyone contributes to the system's security. We recognize that data security is vital. As a result, we have developed a highly resilient backup system based on incremental and offsite backups of the entire AjirACAD School management system to an external storage network. We store data offline in many secure data center locations to avoid data loss in the event of hardware failure or disaster.
SMS, Whatsapp & Emails?
Does your school management system include short messaging system SMS, whatsapp communication, and email reminders?
AjirACAD School management systems (SMS) combine with numerous communication channels such as SMS, WhatsApp, and email to facilitate communication among students, parents, and staff. SMS has high read rates since most parents keep their phones nearby. The school administration can send bulk SMS, which is great for conveying short, time-sensitive messages or important notifications. We integrated the popular WhatsApp API into our school management system to send bulk messages straight to parents, students, and staff. It supports two-way communication, allowing parents to ask questions and clarify facts while on the go. Email reminders are set up automatically for key deadlines, forthcoming events, parent-teacher meetings, and other relevant alerts, with personalized dynamic content for each receiver.
We offer a consolidated dashboard via which administrators and teachers can manage all kinds of communication (SMS, WhatsApp, email) from a single interface. To keep the school community informed, you can send out email, SMS, and WhatsApp campaigns for essential announcements and periodic updates. You keep system contact lists up to date automatically, including student, parent, and staff information, to allow for targeted communication. Integrating SMS, WhatsApp, and email into an AjirACAD school administration system results in a holistic communication platform that keeps the entire school community informed, intrigued, and connected.
Cost?
What are the total costs of ownership, including upfront costs, subscription fees, maintenance, and updates?
Depending on the size of the school, a school management system's total cost of ownership vary. Regardless of the package we agreed upon, all features are activated for you without any setup fees. The technical activation and configuration of the system for usage at your school is free of charge. We accept yearly subscriptions as outlined under pricing page. These costs usually cover hosting, basic maintenance, and software access. We periodically issue updates to address bugs, enhance security, and introduce new features without charging extra. The annual subscription cost covers bug patches, new features, and research and development to maintain the system's innovation. Your school will automatically be upgraded to the most recent version of the program as it becomes available.
It might be necessary to provide staff training on the software system. This could entail either on-site or remote training, both of which has related training expenses. Transferring current data to the AjirACAD is free of charge. In addition to the initial setup, there may be further expenses if the school wants to significantly modify the software to fit certain requirements.
